The Philadelphia Office of Children and Families (OCF) works across City departments to ensure that policies, resources, and services for children and families are aligned and coordinated in partnership with the School District of Philadelphia. The OCF Out-of-School Time programming, delivered by community-based organizations, is part of the OCF continuum of prevention programs and activities designed to contribute to the overall well-being of youth through access to services that promote their healthy, physical, social, educational, and emotional development. They are designed for all youth, particularly those who need to be diverted from or have current or previous involvement in the child welfare system.
Public Health Management Corporation (PHMC) is a nonprofit 501(c)(3) public health institute that builds healthier communities through partnerships with government, foundations, businesses and community-based organizations. PHMC has served the Greater Philadelphia region since 1972 as a facilitator, developer, intermediary, manager, advocate, and innovator in the field of public services and health. PHMC fulfills its mission to improve communities by providing outreach, health promotion, education, research, planning, technical assistance, and direct services.
PHMC is the fiscal and contracting entity for Philadelphia OCF Out-of-School Time Project (OST) and manages the bidding process. In this role, PHMC, in collaboration with Philadelphia OCF, supports the provider community through data collection and reporting related to provider service delivery, oversees provider contract development, execution, invoicing and payment, as well as provides program quality support and assessment.
Philadelphia OCF will facilitate and monitor continuous quality improvement practices for all funded providers.
The Philadelphia Office of Children and Families (OCF) OST Project invests in quality programs for Philadelphia children and youth, grades K-12.
OST programs are a critical resource for vulnerable children, youth, families, and communities. OST programs improve educational and employment outcomes for children, youth, families and communities. Quality OST programs should:
OST programs also enable parents to take part in the work force and offer employment to community residents.
This RFP represents the City of Philadelphia’s commitment to:
This RFP is a competitive solicitation for services for youth enrolled in kindergarten through 8th grade and is limited to the provision of OST programming at the following Community Schools:
Applicants for Hamilton Disston and Overbrook Educational Center that do not apply for both elementary and middle models at those sites will be disqualified during the application review process.
All applicants must apply for the number of slots listed for each school. Failure to apply for the listed number of slots may lead applications to be disqualified from review.
The provision of services will deploy the General Out of School-Time strategy for elementary and middle school-age children and youth:
The following is the minimum compensation requirements required by this RFP:
This is an open and competitive process that will require respondents to demonstrate:
Not-for-profit agencies that deliver services to youth in the areas of Arts, STEM and Athletics/Health are encouraged to apply.
Please note, the dates in the following table are estimates provided to illustrate the current expectations for timing of actions related to this RFP and the subsequent contract for services.
Application open | 12:00 p.m. | 2/3/20 |
Bidder's Conference | 10:00 a.m. | 2/6/20 |
Email Intent to Apply | 5:00 p.m. | 2/7/20 |
Applications due | 5:00 p.m. | 2/24/20 |
An optional Bidder's Conference will be held at 10:00 a.m. on February 6, 2020 at Temple University Center City, 1515 Market St., Philadelphia, PA 19102, Room 222. Potential applicants are highly encouraged to attend. Please register on Eventbrite. Potential applicants are encouraged to submit questions regarding this RFP to This email address is being protected from spambots. You need JavaScript enabled to view it..
All applicants should submit an email identifying all sites for which they will submit applications by 5:00 p.m. on February 7, 2020 to This email address is being protected from spambots. You need JavaScript enabled to view it..
All proposals, including all supporting documentation, must be submitted no later than 5:00 p.m. Philadelphia, PA, local time, on Monday, February 24, 2020. All proposals must be submitted via Reviewr, a web-based application. When using Reviewr, please make sure to use Chrome or Firefox as your browser. For help with Reviewr, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..
For more information about the City of Philadelphia’s Office of Children and Families Out-of-School Time Program Request for Proposal (RFP) please contact This email address is being protected from spambots. You need JavaScript enabled to view it..