City of Philadelphia Office of Children and Families
Out-of-School Time Program

COVID-19 Information: PHMC and the Office of Children and Families continue to monitor information on COVID-19/coronavirus and follow guidance from the Centers for Disease Control and Prevention and the Philadelphia Department of Public Health. We are focused on supporting our OST providers and the children and families that they serve.  For more information and to get updates about COVID-19 in Philadelphia go to: phila.gov/COVID-19
 

About Us

The Philadelphia Office of Children and Families (OCF) works across City departments to ensure that policies, resources, and services for children and families are aligned and coordinated in partnership with the School District of Philadelphia.  The OCF Out-of-School Time programming, delivered by community-based organizations, is part of the OCF continuum of prevention programs and activities designed to contribute to the overall well-being of youth through access to services that promote their healthy, physical, social, educational, and emotional development.  They are designed for all youth, particularly those who need to be diverted from or have current or previous involvement in the child welfare system.

Public Health Management Corporation (PHMC) is a nonprofit 501(c)(3) public health institute that builds healthier communities through partnerships with government, foundations, businesses and community-based organizations. PHMC has served the Greater Philadelphia region since 1972 as a facilitator, developer, intermediary, manager, advocate, and innovator in the field of public services and health. PHMC fulfills its mission to improve communities by providing outreach, health promotion, education, research, planning, technical assistance, and direct services.  

PHMC’s Role in the Philadelphia OCF Out-of-School Time Project

PHMC is the fiscal and contracting entity for Philadelphia OCF Out-of-School Time Project (OST) and manages the bidding process. In this role, PHMC, in collaboration with Philadelphia OCF, supports the provider community through data collection and reporting related to provider service delivery, oversees provider contract development, execution, invoicing and payment, as well as provides program quality support and assessment.

Philadelphia OCF will facilitate and monitor continuous quality improvement practices for all funded providers. 

About Philadelphia OCF Out of School Time Project

The Philadelphia Office of Children and Families (OCF) OST Project invests in quality programs for Philadelphia children and youth, grades K-12. 

OST programs are a critical resource for vulnerable children, youth, families, and communities. OST programs improve educational and employment outcomes for children, youth, families and communities. Quality OST programs should: 

• improve social and emotional skills,
• enhance resilience, 
• reduce truancy and improve school attendance, 
• increase reading motivation, 
• support grade promotion, and
• improve high school graduation rates.

OST programs also enable parents to take part in the work force and offer employment to community residents.

FY2021 Mid-Year Request for Proposals: High School Out-of-School Time Programming at Sayre High School

Download RFP here and see below for additional key document downloads

This RFP represents the City of Philadelphia’s commitment to: 

• Build on practices that increase quality and connect to national best practices in OST
• Diversify high quality opportunities available to youth across the city
• A well prepared and appropriately compensated workforce
• Equitable access to programming that ensures children, youth, and families thrive
• Work in partnership with the School District of Philadelphia by aligning with their goals of 100% of 8-year-olds reading on or above grade level and 100% of students graduating, ready for college and career

This RFP is a competitive solicitation for services for youth enrolled in 9th through 12th grade and is limited to the provision of OST programming at the following School: 

All applicants must apply for the number of slots listed for each school. Failure to apply for the listed number of slots may lead applications to be disqualified from review. 

The provision of services will deploy the General Out of School-Time strategy for high school-age youth:

Please note that following requirements:

·       Applicants must be willing to participate in the Philadelphia Youth Network’s work ready program during the school year and summer. 

·       Children enrolled in the OST programs (school year & summer) must be students at the respective school.

·       The awarded provider will be required to follow the attached Standard Operating Procedure for School Based Out-of-School Time sites for the current school and be prepared to undertake the following:

o   Provide programming for students after the conclusion of the academic day until 6:00pm

o   Facilitate transitions to program and dismissal using sign in sheet process

o   Daily outreach to parents to ensure regular attendance

o   As needed, support with conflict resolution and problem solving for students

o   Communicate with teachers of enrolled students to share any social emotional needs and provide proactive and responsive supports

o   Utilize youth development expertise and content to support implementation of enrichment activities in the afternoon

o   Prepare and plan afternoon activities for various weather conditions indoor and outdoor

o   Facilitate digital enrichment activities in the case of closure

     o   Ensure all health and safety protocols are followed 

Eligible Providers 

This is an open and competitive process.  Not-for-profit agencies that deliver services to youth in the areas of Arts, STEM and Athletics/Health are eligible to apply.

Key Dates

Application Materials

Applicants must review all of the required documents below.  

• Download and review the RFP document here
• Download and review the School Year 2022 Standard Operating Procedures for School-Based OST programs here
• Download the budget instructions here
• Download the budget form here
• Download the Insurance Requirements here.

Application Process

Providers must submit via Cognito at: https://www.cognitoforms.com/PHMC1/ocfosthighschoolrfpwinter202122

Note that prior to submission, organizations should thoroughly review the standard operating procedures and other documents available for download in the Application Materials section above.

Applications are due on December 10, 2021 by 4:59 p.m. (Note that the submission portal will close at that time).

Applicants will be asked to provide the following documents with the application

• Proposed Program Budget based on the pro-rated funding available and using the required template; One budget for each school site that the applicant proposes to serve
• List of current board members
• Tax identification letter
• Most recent audited financial report
• Certificate of Non‐indebtedness to the City of Philadelphia

Application Resources

All applicants should submit any questions by 12/6/21 to This email address is being protected from spambots. You need JavaScript enabled to view it..   Emails must identify the applicant organization, the person who is making the inquiry and the appropriate email address for the response.

Contact Information

For more information about the City of Philadelphia’s Office of Children and Families Out-of-School Time Program Request for Proposal (RFP) please contact This email address is being protected from spambots. You need JavaScript enabled to view it..